Last updated: October 25, 2024.
This Personal Data Protection Charter (“CHARTER”) is intended to inform users of this website, accessible at the following address: https://www.caribaea.ch (“SITE”), and more generally of the services provided by CARIBAEA INITIATIVE (SUISSE), about the commitments and measures taken by CARIBAEA INITIATIVE (SUISSE) to ensure the protection of their personal data (“PERSONAL DATA”).
By using the SITE and the services of CARIBAEA INITIATIVE (SUISSE), users agree to the collection and use of their PERSONAL DATA in the manner described in this CHARTER.
The PERSONAL DATA collected through the SITE or through communications, particularly those transmitted electronically, are processed by CARIBAEA INITIATIVE (SUISSE) in its capacity as data controller.
We attach the utmost importance to respecting your privacy and protecting your PERSONAL DATA. CARIBAEA INITIATIVE (SUISSE) is committed to processing PERSONAL DATA in compliance with applicable laws and regulations, including French Law No. 78-17 of January 6, 1978 as amended, relating to information technology, files and civil liberties (“INFORMATION TECHNOLOGY AND CIVIL LIBERTIES LAW”), and Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“GDPR”), as well as any national implementing laws or subsequent legislation that may replace them (collectively the “Applicable Regulations”). This also includes, with regard to Switzerland, the “Federal Act on Data Protection” (FADP 235.1), which entered into force on September 1st, 2023.
The CHARTER may be amended at any time by CARIBAEA INITIATIVE (SUISSE), particularly in order to comply with any legislative, regulatory, case law, editorial, or technical developments. The revised CHARTER will be published on this SITE, indicating the date of the last update. You should therefore check this SITE regularly to stay informed of any changes or updates to CARIBAEA INITIATIVE (SUISSE)’s personal data protection and cookie policies.
1. Identity of the Data Controller
CARIBAEA INITIATIVE (SUISSE), an association with its registered office at: 14 rue du Village, 1294 Genthod (GE), Switzerland, acts as the data controller for all processing activities detailed in this CHARTER.
2. Contact Details of Our Data Protection Officer
Our Data Protection Officer (“DPO”) is available to respond to any request, including the exercise of your rights, regarding your personal data. You can contact them:
- By email at the following address: contact@caribaea.org
- By post: 14 rue du Village, 1294 Genthod (GE), Switzerland
3. Collection of Personal Data
When PERSONAL DATA is collected, the User will be informed whether certain data must be provided mandatorily or is optional. Failure to provide the PERSONAL DATA marked as mandatory will prevent access to certain features of the Services.
CARIBAEA INITIATIVE (SUISSE) may collect the following categories of PERSONAL DATA:
- First and last name, and email address, for the purpose of contacting a representative of CARIBAEA INITIATIVE (SUISSE). Consent is deemed to be given through the User’s voluntary submission of this information in the appropriate fields of the Contact Form. No personal data is stored in our database from the “Contact” form. All information is processed via email solely for the purpose of responding to the User’s initial inquiry.
- Any other information that qualifies as PERSONAL DATA under the Applicable Regulations and is voluntarily provided in the “Your message” section of the Contact Form or by any other appropriate means.
- Browsing data, as detailed in Article 9 below.
4. Purposes
PERSONAL DATA is collected and processed, in compliance with the Applicable Regulations, for the following purposes:
- to contact Users and manage the relationship with them in order to respond to their requests;
- to inform Users about news, events, and other activities of CARIBAEA INITIATIVE (SUISSE);
- to provide Services related to the activities of CARIBAEA INITIATIVE (SUISSE);
- to generate anonymized analyses and statistics;
- to ensure the proper functioning of the SITE, improve its content and performance, and adapt it to Users’ needs;
- to detect, prevent, and analyze attacks on the SITE;
- to consult and store browsing information on the SITE that may be recorded in “cookie” files (as defined in Article 9 below);
- to manage and respond to your requests to exercise your “Information Technology & Civil Liberties” rights.
5. Recipients of Personal Data
The PERSONAL DATA database created as part of your use of the Services is strictly confidential. CARIBAEA INITIATIVE (SUISSE) undertakes to take all necessary precautions, and implement appropriate organizational and technical measures to ensure the security, integrity, and confidentiality of PERSONAL DATA, in particular to prevent it from being altered, damaged, or accessed by unauthorized third parties.
5.1 Data Transferred to Authorities and/or Public Bodies
In accordance with data protection regulations, PERSONAL DATA may be transmitted to competent authorities upon request, and in particular to public bodies, exclusively to comply with legal obligations, as well as to legal auxiliaries, judicial officers, and debt collection agencies.
5.2 Data Accessible to Third Parties
PERSONAL DATA may be used by CARIBAEA INITIATIVE (SUISSE), its processors, joint controllers, affiliates, and, where applicable, its partners, for the purposes described in Article 3 above.
- Authorized personnel of CARIBAEA INITIATIVE (SUISSE) by virtue of their duties, control services (such as auditors), and CARIBAEA INITIATIVE (SUISSE)’s subcontractors will have access to the PERSONAL DATA collected in connection with the use of the Services;
- Partners of CARIBAEA INITIATIVE (SUISSE) assisting in the provision of Services;
- Social networks: if the User has an account on social media platforms and accesses the Services, these may include plugins such as “Like” buttons or share/redirect buttons allowing content from the Services to be published on those networks. In such cases, the relevant social networks may receive information about the User’s use of the Services.
5.3 Transfers Outside the European Union
The User’s PERSONAL DATA may be processed outside the European Union, including via remote access. CARIBAEA INITIATIVE (SUISSE) undertakes not to carry out any transfers of PERSONAL DATA outside the European Union without implementing appropriate safeguards in accordance with data protection regulations.
6. Retention Period of Personal Data
CARIBAEA INITIATIVE (SUISSE) retains PERSONAL DATA only for as long as necessary to fulfill the purposes outlined in Article 4 above, and in accordance with legal requirements. PERSONAL DATA collected via the SITE is retained for three (3) years from the date of collection. As part of its legal or contractual obligations, CARIBAEA INITIATIVE (SUISSE) may retain PERSONAL DATA for a longer period.
For the management of requests related to GDPR and the amended INFORMATION TECHNOLOGY AND CIVIL LIBERTIES LAW, PERSONAL DATA is retained for one year in the case of a request for access or rectification, and for three years in the case of an objection request.
7. Security of Personal Data
CARIBAEA INITIATIVE (SUISSE) processes PERSONAL DATA with security and confidentiality.
In particular, CARIBAEA INITIATIVE (SUISSE) implements all necessary technical and organizational measures to ensure the security and confidentiality of the PERSONAL DATA collected and processed. This includes preventing such data from being altered, damaged, or accessed by unauthorized third parties, and ensuring an appropriate level of security based on the risks associated with the processing and the nature of the PERSONAL DATA to be protected, taking into account technological developments and implementation costs.
However, CARIBAEA INITIATIVE (SUISSE) cannot guarantee the confidentiality of PERSONAL DATA that is made public by the User in public sections of the SITE.
The SITE may contain links to external websites or sources. The User acknowledges that this CHARTER applies only to the use of the SITE and does not in any way cover information collected and/or processed on external websites or sources linked from the SITE. As such, CARIBAEA INITIATIVE (SUISSE) cannot be held responsible for the data collection and processing practices of such external sites or sources, which are governed, where applicable, by their own personal data protection policies.
8. Exercising Your Rights
In accordance with the INFORMATION TECHNOLOGY AND CIVIL LIBERTIES LAW and the GDPR, you have the following rights:
- Right of access, rectification, updating, and completion of your data (learn more)
- Right to block or erase your personal data when it is inaccurate, incomplete, ambiguous, outdated, or when its collection, use, disclosure, or storage is prohibited
- Right to withdraw your consent at any time
- Right to restrict the processing of your data
- Right to object to the processing of your data. CARIBAEA INITIATIVE (SUISSE) will cease processing your PERSONAL DATA unless there are compelling and legitimate grounds for the processing or for the establishment, exercise, or defense of legal claims. If applicable, CARIBAEA INITIATIVE (SUISSE) will inform you of the reasons why your request cannot be fully or partially fulfilled.
- Right to data portability for the data you have provided, when the data is processed automatically based on your consent or a contract
In the event of your death, and in the absence of instructions from you, we commit to deleting your data unless retention is necessary for evidentiary purposes or to meet a legal obligation.
These rights can be exercised by contacting the Data Protection Officer of CARIBAEA INITIATIVE (SUISSE):
Postal address: 14 rue du Village, 1294 Genthod (GE), Switzerland
Email address: contact@caribaea.org
In addition, you may file a complaint at any time with the CNIL (French data protection authority) or the supervisory authority of the EU Member State in which you normally reside, and you may authorize an association or organization mentioned in Article 43 ter IV of Law No. 78-17 of January 6, 1978 as amended to act on your behalf.
9. Cookie Management Policy
9.1 What is a cookie?
Among the PERSONAL DATA collected, CARIBAEA INITIATIVE (SUISSE) may collect data resulting from the use of cookies.
A cookie is a small text, image, or software file that is placed and stored on the User’s computer or smartphone, as well as on any device that allows them to browse the Internet (“Terminal”).
Cookies are very useful, as they allow a website to recognize a User, indicate when they visit certain pages, and offer them an enhanced service: improving browsing comfort, securing their connection, or adapting page content to their interests.
The information recorded by cookies, for a limited validity period, may include pages visited, the type of browser used, IP address, and information entered into the Services (to avoid re-entering it).
Cookies are not active files and therefore cannot contain viruses. To learn more, you can visit www.allaboutcookies.org.
9.2 What are the cookies used on the SITE for?
Only the issuer of a cookie can read or modify the information contained in it.
You can accept or refuse the use of cookies at any time using the banner or tab at the bottom of the screen. Depending on the type of cookie, your consent may be required for the cookie to be placed and read on your device.
Cookies are used for the purposes described below, subject to your choices, which you can express and modify at any time via your browser settings when visiting the SITE.
9.2.1 Technical or Functional Cookies
Some cookies ensure the proper functioning of certain parts of the SITE and take into account your preferences as a User. By placing functional cookies, we make it easier for you to visit our SITE.
Browsing cookies help improve the SITE’s performance to provide a better user experience. These cookies do not require prior notice or consent from the User to be stored on the Terminal.
Browsing cookies allow:
- the display of the SITE to be adapted to the Terminal’s display preferences (e.g., language used, screen resolution, operating system, etc.) during User visits, depending on the hardware and software used;
- the storage of usage preferences, display settings, and readers used by the User to facilitate future visits to the SITE;
- the storage of information entered in specific forms on the SITE to avoid re-entering it during subsequent visits.
9.2.2 Audience Measurement (Statistics) Cookies
Audience measurement cookies generate statistics on the number of visitors and use of various elements of the website (such as pages/content visited). These data help improve the SITE’s user experience. An audience measurement tool is used on this website:
Matomo Analytics (formerly Piwik Analytics) by Matomo (version 4)
The information related to your use of the SITE (including your IP address) generated by these cookies is transmitted to and stored on a server located in France.
The SITE uses Matomo Analytics with a configuration that ensures visitor data is anonymized and limits the data retention period to 13 months from the first visit.
These cookies do not allow personal identification. The data collected is not combined with other personal data processing. The cookie does not allow tracking of user navigation across other sites. The last two bytes of the IP address are removed so it cannot be used to geolocate the user more precisely than the city level.
These cookies are enabled by default because they do not require your consent under the CNIL’s recommendations for compliance with personal data protection regulations.
However, you can opt out of these cookies and the statistical analysis of your browsing data. You can disable these cookies at any time by clicking the “Manage preferences” link in the cookie consent banner at the bottom of the screen.
9.2.3 Marketing/Tracking Cookies
These cookies are used to provide the user with content that is more relevant and interesting based on their interactions with the SITE.
These cookies enable social media-related features for the user.
– Social Media
Cookies are issued and managed by the relevant social network provider. Subject to your consent, these cookies allow you to easily share SITE content using a “share” button linked to the social network.
While browsing the SITE, you may click on the “social media” buttons to view our profiles on Facebook, LinkedIn, X (formerly Twitter), and YouTube.
These third-party applications may place cookies to deliver targeted advertising. By clicking on a social network icon, the network may identify you. If you are logged in to the social network while browsing our SITE, the share buttons allow content to be linked to your user account.
We use YouTube to display videos recorded or produced by CARIBAEA INITIATIVE (SUISSE), which can also be viewed directly via YouTube.
Using YouTube requires a connection to servers in the United States, a country that does not offer an adequate or sufficient level of personal data protection under European standards. During this process, some information is transmitted to YouTube to measure user behavior. CARIBAEA INITIATIVE (SUISSE) does not determine the methods or purposes of this data collection, storage, or usage by YouTube and has no access to the collected data.
We limit the presence of social media cookies as much as possible, but we cannot control how social networks collect information about your browsing on our websites. We therefore encourage you to consult their respective privacy policies to learn about their purposes and the browsing data they may collect:
9.3 Cookie Validity Period
Cookies placed on the SITE include session cookies (whose duration is limited to the time of a single visit to the SITE) and persistent cookies (which last longer than a single session but still have a limited lifespan).
Session cookies are active only during the visit and are deleted once the User closes their browser. Persistent cookies remain stored on the User’s device after the browser is closed.
To ensure the proper functioning of the SITE and to improve its content and performance, cookies are retained for a maximum of 13 (thirteen) months from the time they are first placed, in accordance with CNIL recommendations. After this period, the User’s consent must be obtained again for any cookies requiring consent.
9.4 Your Cookie Preferences
All rights outlined in Article 8 above also apply to the User.
Several options are available to manage cookies. The User understands that cookies improve browsing comfort on the SITE and are essential for accessing certain secure areas. Any changes the User makes to cookie settings may affect their browsing experience and access to services that require the use of cookies. CARIBAEA INITIATIVE (SUISSE) cannot be held responsible for any reduced functionality of the SITE resulting from the User’s refusal or deletion of cookies required for proper operation.
The User may configure their browser software to allow cookies to be stored on their device or, alternatively, to reject them—either systematically or depending on the sender. The User may also configure their browser to prompt them to accept or refuse cookies before one is saved on their device.
Each browser’s configuration is different. It is described in the browser’s help menu, which will guide the User in adjusting their cookie preferences.